ROLE DESCRIPTION OF BOARD MEMBERS
The role descriptions below incorporate the responsibilities
listed but are not limited to these responsibilities.
Shall be the official representative and spokesperson of the Club. Shall be entitled to be Chair of all Club meetings at which present. In the President’s absence the Deputy President shall normally act as Chair. The Chair shall, when presiding, have a deliberative and casting vote and have ultimate authority on questions of order. The President shall have the power to call a special Board meeting if in the President’s opinion a meeting is needed.
In the absence of the President, the Deputy President shall represent the
Club and carry out the President’s duties. Shall generally provide support to the President.
One (1) Vice President is to act as advisor to the President on matters of policy and procedure in relation to training and education as well as on facts and information material to Club welfare. They will carry out such duties as are requested of them by the President.
Shall receive and be responsible for all moneys and shall keep a membership roll, cash book and any other records which may be required to show the financial status of all members.
Shall report to the Board any member whose subscription or other dues are more than one month in arrears. Shall submit a financial statement of the Club together with any other records considered appropriate at each Board meeting, and at the end of the financial year shall submit audited financial statements for the Board and members to consider at the AGM.
Shall keep an inventory of the Club property and for such purpose may request any officer to provide a list of property under their control.
Shall attend all meetings of the Club. Shall be responsible for the recording of minutes of all business dealt with, and shall be responsible to see that all records of the Club are properly kept. Shall issue notices of meetings when required and shall conduct the Club’s correspondence and post notices in the clubhouse as directed by the Board or as required under Club rules.
In the absence of the Treasurer the Secretary may have authority to receive moneys on behalf of the Club and account same to the Treasurer. Shall be entitled to attend all sub-committee meetings within the Club without power to vote unless expressly appointed to such sub-committees.
Shall coordinate the preparation of the Club’s Annual Report for submission to the AGM of the Club and shall have such report endorsed by the Board. Shall keep a summary of important resolutions passed by the Club’s Board from time to time. Shall be responsible for overseeing the Administration employees of the Club.
Shall be responsible for the maintenance and operation of all Surf Life Saving patrols during the nominated surfing season and ensure all eligible members are rostered to patrols and to patrol duties. Shall also ensure all members eligible for patrol are proficient.
Shall arrange, in conjunction with the Director of Education, for the conduct of the skills maintenance tests for patrol members each season and shall ensure that all members undertaking such tests are provided with an opportunity to update their knowledge/technique of the respective skill maintenance areas prior to the test.
Shall ensure the correct standard of patrol Life Saving equipment and shall liaise with the Director of Education for the integration of new award holders into patrols.
Will be responsible for overseeing the following officers of the Club:
- Director of Education
- Patrol Captains
- Radio Officer
- First Aid Officer
- Gear Stewart
Shall arrange all classes for members in training of awards and qualifications and shall report any such member who fails to attend such classes to the Board. Shall have control, subject only to the Captain of the instruction of all members in the area of surf lifesaving, and shall have authority to call upon other qualified instructors to provide assistance in this regard. Shall submit a report as required to regular Board meeting of Club activities under the Chief Instructor’s control. Shall keep a register of successful and unsuccessful examination candidates and this register is to be presented to the Secretary after completion of the final squad for the season. Director of Education shall report to the Club Captain.
Shall be responsible for liaising with all Club competition sections and ensure competition is conducted safely, in accordance with competition policies of SLSA and/or the Club, and in a sportsman like manner. May be Chair of the competition Selection Committee and Competition Committee.
Shall endeavour to improve coaching standards within the Club by:
- Encouraging existing coaches who have not attained the relevant coaching accreditation to become accredited;
- Encouraging existing coaches to keep abreast of development in their respective discipline and to upgrade their coaching accreditation; and
- Assisting and encouraging Club members with perceived coaching potential or, who have indicated a strong interest in coaching, to become an accredited coach.
Shall report on all significant issues raised, as well as attendance at the Competition Committee meetings together with the general welfare and competition activities of each section, to meetings of the Board. Shall relate all relevant details of the Board meetings to meetings of the Competition Committee.
Shall ensure the correct submission of all competition entries and shall liaise with the Club Captain and Lifesaving Director regarding competitors’ obligations to patrol hours.
May be responsible for overseeing the co-ordination of the activities which may include the following:
- Boat Captain
- Swim, Board and Ski Captain
- Beach Captain
- R&R Captain
- Club Race Secretary and Handicapper
- Junior Director
- Carnival Co-ordinator
May oversee a Touring Committee ensuring sufficient Club accommodation for major carnivals (State and Australians) is secured, and that appropriate travel arrangements are in place and that the appropriate Club uniforms are obtained.
Be responsible for the Club’s Junior Activities.
Shall ensure proper conduct and coordination of all matters relating to Junior Activities. Shall be responsible for organising and overseeing Junior Activity members with an education and teaching experience in a wide range of subjects and skills within Surf Life Saving.
Shall prepare Junior Activity members for their eventual transition to senior membership.
Shall be responsible for Junior competition and activities.
Shall be responsible for coordinating the training and development of Junior Activities members and encourage their participation in training and competition at all possible levels.
Be responsible ensuring the experience of all Club members is monitored, reviewed and continuously improved, having particular regard to health and safety issues.
Manage the programs, policies and resources relating to Member Services as determined by SLSNSW and SLSA. Specially the Members Protection policy and the Children and Young People Protection Policy.
Is responsible for the leadership of:
- Member Protection Officer(s)
- Child Protection Officer(s)
- Complaints Manager(s)
Shall lead the club’s brand awareness activities, marketing for new members and the development of financial support from existing and new sponsors and be responsible for the control and implementation of all fundraising activities and shall account to the Treasurer for the results. Shall submit all proposals to the Board for Approval.
Shall be the first point of contact for all events to be held by the Club.
Shall convene meetings of the Building Committee as required and submit recommendations to the Board for consideration.
Shall ensure the proper maintenance, cleanliness and care of the Clubhouse proper.
May be responsible for overseeing the activities of other related officers who may include:
• Social Coordinator and Catering Officer
• Gym Co-Ordinator
• Building Committee
• Maintenance Officer
OTHER SUPPORTING ROLES ARE;
Member Protection Information Officer
Junior Club Captain
First Aid Officer
Lifesaving Gear Steward
Vice boat Captain
Board and Ski Captain
Vice IRB Captain
Nippers Competition and Coordinator
Nipper Sunday Coordinator
Nipper Beach Coordinator
Nipper Water Coordinatior
Nippers Competition and Coordinator
Clothing Shop Coordinator
Youth Liason Officer
Sunday Surf Race